# Fleet Management ## Fleet Management Providing comprehensive fleet management services, including vehicle acquisition, leasing, preventative and corrective maintenance, and a fuel administration program to Harvard's schools and departments. [ Request fleet changes arrow\_circle\_right ](https://app.smartsheet.com/b/form/a503761a348c4a6cb50511f0cf3f7354) ![view of vehicle from underneath ](/sites/g/files/omnuum12016/files/styles/hwp_28_10__1920x685/public/2024-07/GettyImages-1130459839.jpg?itok=hW1b9o_p) Our lead mechanic directs a team of [ASE-certified technicians](https://www.ase.com/) at the Fleet Management Services (FMS) facility at 28 Travis Street, Allston. This modern facility handles repairs on a variety of Harvard vehicles, from diesel buses to off-road equipment. Our parts inventory consists of over 300, commonly used parts. ASE-certified employees and a well-equipped facility provide the support needed to make most repairs. ## Available Services ### Vehicle Leasing Services Vehicle Leasing Services are part of our business and include acquisition, inspections, and maintenance. All acquisition costs related to leases are passed through to the customer. Management negotiates new vehicle purchases or leases with vendors and facilitates every aspect of vehicle procurement for our customers. The fixed fee cost of a full service lease is billed monthly to the customer. ### Preventative Maintenance Includes a customized program determined by frequency and type of use. Schedules range from monthly oil changes to federal annual safety inspections of commercial vehicles. [Get started today!](https://transportation.harvard.edu/preventative-maintenance) ### Hourly Repair Service Available to Harvard University departments and billed at $169.00/hour in FY25 plus parts and materials. ### Fuel Administration Available to all Harvard University department vehicles, this service is administered monthly through a cooperative effort between GE Capital Fleet Services and FMS. Billing records are electronically transmitted from GE and uploaded into the university billing system. Customers receive one monthly fuel charge, reducing administrative support time, and can track fuel purchases as needed. Our fuel administration program tracks fuel consumption and provides employees with efficient access to most local fuel stations. ### Alternative Fuel Alternative Fuel was officially rolled out in 2004 with the introduction of B20 Biodiesel for our diesel vehicles. Biodiesel is a clean, renewable diesel fuel substitute produced from agricultural resources such as soybeans or rapeseed (canola), or recycled cooking oil from restaurants. It can be burned in any standard, unmodified blend at any proportion with petroleum diesel. Our self-service, 2000-gallon filling station is equipped with the latest fuel tracking technology, exceeds all state safety regulations, and includes a full fire suppression system. This Biodiesel tank provides University drivers with 24-hour access to on-site fuel and supports our long-term goal of reducing both emissions of urban air pollutants and greenhouse gases. Fleet Management continues to explore and evaluate options with other alternative fuels and technologies that will provide cost-effective solutions and environmental benefits to the greater Cambridge and Boston campuses. ### Insurance and Registrations Harvard’s Risk Management office provides insurance and registrations for Harvard vehicles. Insurance is responsible for administering the Self-Insurance and Commercial Insurance Programs for the University, separate entities, and various affiliates. The Insurance Department oversees the investigation of all claims and suits and the negotiation of any third-party settlements. For additional information, please call (617) 495-7971 or visit the [Insurance Department webpage](https://rmas.fad.harvard.edu/). ### Inspection Sticker Renewals Inspection stickers are monitored for expiration, and FMS notifies customers in advance. ### Provisions for Alternative Vehicles FMS facilitates provision for Alternative Vehicles and short-term rentals when vehicles are out of service due to unscheduled repairs or preventative maintenance. FMS has loner/pool vehicles for department employees to use. ### Vehicle Cleaning Service Vehicle Cleaning Service is available to all Harvard University Department Vehicles through a joint program with Harvard Custodial Services. Located adjacent to the Fleet Facility and operating on weekdays from 8:00 a.m. to 3:00 p.m., employees can stop by for a full exterior wash. All water used in our operation is recovered rainwater. ### Vehicle Graphics Vehicle Graphics, lettering, and logos to match departmental specifications can be provided by Fleet Management. ## Fleet request & update form Use this form to request new vehicles, request a short term rental, dispose of a vehicle or make any changes to your fleet. [ Request fleet changes arrow\_circle\_right ](https://app.smartsheet.com/b/form/a503761a348c4a6cb50511f0cf3f7354) ## Contact Fleet Management alternate\_email [### Email Us ](mailto:shuttle@harvard.edu) phone [### Call Us ](tel:6174955589)(617) 495-5589 business ### Address 28 Travis Street Allston, MA 02134